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A Simple Guide to Report Writing adapted from biz/ed

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A Simple Guide to Report Writing
adapted from biz/ed
A business report is a formal and structured piece of writing compared to an
essay which is a relatively free flowing piece of writing.
You should ensure that your report includes the following elements:
Front Page - This will include: title, to, from and date.
Executive Summary - a summary of the whole report on one page.
Contents - This is probably the last thing you will complete.
(From this point onwards you must use a clear numbering system as follows.)
1.0 Introduction - this section will be an overview of the task set and what
you intend to cover (sometimes you may have to use Terms of Reference).
2.0 Findings - Within this main body of the report there will be numbered
sections and subsections with emboldened or underlined headings and subheadings. It is rare in a report to have a page with no numbered or headed
sections in it. (See below for more detailed guidance on possible sections and
subsections)
3.0 Conclusion - A summary of your main findings.
4.0 Recommendations – These should flow from your findings and
conclusions
Reference List – You must use the Harvard referencing system to reference
all sources including websites. (See “Cite Them Right”)
Appendices - If graphs, tales etc. need to be looked at whilst reading the text
they should be within the Findings section; appendices should only include
information that may possibly be referred to out of interest or is required as
evidence.
All graphs, charts, figures, quotations, must be clearly referenced beside or
beneath. Where possible they should not be on separate pages but should be
incorporated within the text - inserting them into a text box can often make
this easier.

Some Stylistic Points
Reports tend to be in sans-serif font - use Tahoma or Arial 12 Point. Limited
use of italics, different fonts, or 10 and 14 point can be effective but should be
used sparingly.
Within page set-up, margins should be: 2.0, 2.0, 2.5 & 2.0 and line-spacing
should be 1.5 or 2.0.
All text should be justified. Paragraphs should be blocked without indentations.
Tabs and/or bullet points are a useful way to make things stand out. You
should think about how many empty lines you have between headings and
sections.
Avoid 'I' - phrases like 'I think' are not appropriate, use 'this report aims to' or
'the evidence suggests'. Also, avoid 'can't', 'don't', etc. Spell-check and proofread your work.
It is vital that your report looks good and has a professional fee...
A Simple Guide to Report Writing
adapted from biz/ed
A business report is a formal and structured piece of writing compared to an
essay which is a relatively free flowing piece of writing.
You should ensure that your report includes the following elements:
Front Page - This will include: title, to, from and date.
Executive Summary - a summary of the whole report on one page.
Contents - This is probably the last thing you will complete.
(From this point onwards you must use a clear numbering system as follows.)
1.0 Introduction - this section will be an overview of the task set and what
you intend to cover (sometimes you may have to use Terms of Reference).
2.0 Findings - Within this main body of the report there will be numbered
sections and subsections with emboldened or underlined headings and sub-
headings. It is rare in a report to have a page with no numbered or headed
sections in it. (See below for more detailed guidance on possible sections and
subsections)
3.0 Conclusion - A summary of your main findings.
4.0 Recommendations These should flow from your findings and
conclusions
Reference List You must use the Harvard referencing system to reference
all sources including websites. (See “Cite Them Right”)
Appendices - If graphs, tales etc. need to be looked at whilst reading the text
they should be within the Findings section; appendices should only include
information that may possibly be referred to out of interest or is required as
evidence.
All graphs, charts, figures, quotations, must be clearly referenced beside or
beneath. Where possible they should not be on separate pages but should be
incorporated within the text - inserting them into a text box can often make
this easier.
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